To assist him in carrying out his duties, a number of sub-departments have been created within the Secretary-Treasurer’s Department. The functions of these departments are briefly outlined below.

Administration Department

This department coordinates the day-to-day functions of the Secretary-Treasurer’s Department and interacts with every other department at Grand Lodge. Headed by the Administrative Assistant to the Secretary-Treasurer, the department also monitors all transactions made by the BMWE’s money managers, as well as maintains personnel records of Grand Lodge staff and employees.

Controller

This position was established in 1994. The primary responsibility of the Controller is to maintain the integrity of the BMWE ledger systems.

Data Processing Department

The Secretary-Treasurer’s Department has been computerized since 1966 and the Data Processing Department is responsible for the recording and maintaining of membership, accounting and payroll records. In addition to the collection of data, the department implements new data processing procedures for the Grand Lodge and systems through the use of the most advanced hardware, software and program analysis available today. The department also developed and maintains the BMWE web site on the Internet.

Death Benefit Department

This department is mandated by the Grand Lodge Constitution and By-Laws and pays a death benefits of $500 to beneficiaries of deceased eligible members. Participation in the Death Benefit Department is closed to members joining or rejoining the BMWE after December 31, 1962.

Financial Services Department

This department maintains a complete record of all payroll and expense disbursements for Grand Lodge and the system divisions or federations for which the BMWE processes payrolls. In addition to individual computer payroll records for daily, weekly, semi-monthly and monthly payrolls, this department ensures compliance with U.S. Treasury and Internal Revenue Service requirements.

Membership Services Department

This department is responsible for accounts receivable of dues and assessments and preparing funds for deposit with the BMWE’s banks. In conjunction with the Data Processing Department, it supervises and handles the various dues checkoffs, dues receipts, death benefit claims and standings, merit award requests and all correspondence relating to membership records.

Reporting Services Department

This department is responsible for the review of all audit reports submitted by the subordinate lodges and system divisions and federations and assists in the control of reporting requirements imposed by the Labor-Management Reporting and Disclosure Act of 1959 which includes the processing of subordinate lodge and system federation LM-3's, LM-2's and the Internal Revenue Service Group Return 990s. The department also assists with the conduct of seminars for subordinate lodge secretary-treasurers.

To complement the services provided by the Reporting Services Department, the Grand Lodge Secretary-Treasurer’s Department has three field auditors, each assigned to a geographical area within the United States. Their duties are to audit each lodge as frequently as possible and assist subordinate lodge secretary-treasurers in the filing of reports as required by the Constitution and By-Laws and/or federal law.